How To Create, Edit, Or Delete Memorized Transactions?

This article will help you to create and manage repeating transactions in QuickBooks Desktop.

QuickBooks comes with so many accounting features and one of them is memorizing transactions. This feature reminds you every time when a transaction is due. You just need to memorize your transaction and QuickBooks will automatically enter all the required information.

Memorized transactions can be checked at any point of time by going into Lists > Memorized Transaction List.

Create A Memorized Transaction

You can create a memorized transaction by following the below-mentioned steps:

  • Enter the transaction as you want to show up each month. Don’t click on the Save If you see a field containing information that may change then leave that field blank. For example, leave the Memo field blank on a recurring check so that you can enter a memo again whenever required.
  • From the main menu of QuickBooks, go to Edit > Memorize [Transaction Name]. For example, Memorize Check.
  • Provide a name to the memorized transaction and choose a way to manage it.
    • Add to my Reminders List: The transaction will be stored in the Memorized Transactions section. You have to fill in the How Often field whenever you select this option.
    • Do Not Remind Me: The transaction won’t get saved in the reminder list or it won’t get added. You can utilize it in a form of a template for a transaction that repeat from time to time.
    • Automate Transaction Entry: The transaction will be entered whenever it is due or to be made. Choosing this option will remember to fill in the How Often and Next Date fields.
  • Enter other information if required and click on OK.
  • Click on Save & Close or Save & Next.

Tips:

  • Before setting up an automatic schedule for a transaction, you need to make sure that your Next Date is set to a day in future.
  • While filling in the Number Remaining field, you need to make your that the Next Date transaction is included.

Create A Memorized Transaction Group

You can create a memorized transaction group if you have transactions with the same due date.

  • From the main menu of QuickBooks, go to Lists > Memorized Transaction List.
  • Click on Memorized Transaction drop-down and then click on New Group.
  • Provide info such as the group name and frequency.
  • Click on OK.

Add A Transaction To A Memorized Transaction Group

  • Open or create a transaction that you want to memorize.
  • Click on Memorize.
  • Select Add to Group and click on Group Name.
  • Click on OK.

Add a transaction you already memorized to a group

  • From the main menu of QuickBooks, go to Lists > Memorize Transaction List.
  • Right-click the memorized transaction and click on Edit Memorized Transaction from the drop-down options.
  • Click on Add to Group, then choose the Group Name.
  • Click on OK.

Edit A Memorized Transaction

  • From the main menu of QuickBooks, go to Lists > Memorize Transaction List.
  • Double-tap on the memorized transaction in which you want make changes.
  • Make the required changes as you want and click on Memorize at the top.
  • Update the transaction by clicking on Replace or click on Add to create a new one.
  • Click on Save & Close or Save & Next.

Delete A Memorized Transaction

  • From the main menu of QuickBooks, go to Lists > Memorize Transaction List.
  • Choose the transaction you want to remove.
  • From the Memorized Transaction drop-down, click on Delete Memorized Transaction.
  • Click on OK.

Technical Support For QuickBooks

The provided solutions should be helpful for you in creating, editing or deleting a memorized transaction. However, if you face any kind of issue while creating, editing or removing a memorized transaction or you require any kind of help related to the memorized transactions in QuickBooks then you can directly contact us at our toll-free QuickBooks Support Phone Number +1888-529-1015 to get an instant support for your QuickBooks Desktop.