How To Activate QuickBooks

QuickBooks is a powerful accounting software that provides high-tech accounting services to small and medium sized businesses at a very efficient price. It allows you to manage all your financial processes and helps your business to make more profit. It is considered as on of the most compatible and user-friendly software because one doesn’t require deep knowledge of accounting. However, to use QuickBooks in your system, the first step is to activate it on your system. There is a complete process to activate QuickBooks that requires installation, providing license and product numbers and finishing up.

If you don’t know the process to activate QuickBooks Desktop on your system, this article can help you in many ways. In this article, we will be helping you to activate QuickBooks on your system. You can also contact us at our QuickBooks Customer Service Phone Number +1888-529-1015 if you are not sure about activating QuickBooks manually.

Before you activate your QuickBooks software, make sure that you have a valid subscription of your QuickBooks Desktop.

Register & Active QuickBooks On A Window System

  • You need to first register QuickBooks Desktop on your system. For this, run QuickBooks and from the home screen, press F2 key to open the Product Information window.
  • Now check out the registration status (activated or not)

Steps To Activate/Register QuickBooks MAC

  • Open QuickBooks and from the main menu, go to Help.
  • Select Register from the drop-down options.
  • Now, Provide the license and product number in the respective sections.
  • Click on Next and then click on Register Online option
  • If you don’t see Register Open, it means that QuickBooks is already activated on your system.

Advantages Of Activating QuickBooks

  • When you activate your QuickBooks, you get regular updates from Intuit that includes critical security updates and version updates.
  • You can enjoy seamless accounting features that allows you to perform complex accounting tasks.
  • A valid subscription of QuickBooks reduces the changes of encountering errors and issues.
  • With QuickBooks, you can grow your business and make more profit.
  • QuickBooks allows you to track income and expenses. This makes you able to know about the actual situation where your business stands.
  • You can track each transaction.
  • You can use Payroll services directly from QuickBooks Desktop.
  • It keeps your data secure from virus, malware and hackers.

Technical Support For QuickBooks Desktop

Hopefully, you find this article helpful and you have a complete idea about how to activate QuickBooks Desktop. However, you need to make sure that you have a valid product number and license number because without these details, you won’t be able to activate QuickBooks. You get Product Number and License Number of your QuickBooks along with the package you purchased or on the registered email. In case, you are not able to register or activate QuickBooks or any other issue, you can connect with the technical support department of Intuit by dialing the toll-free QuickBooks Support Phone Number +1888-529-1015 and get your issues resolved.

File Extensions Used In QuickBooks Desktop

QuickBooks is powerful accounting software and like any other software, it requires so many different files and components to run properly. All the files related to QuickBooks are important in their own way because you may face issues in your QuickBooks software if any of the file gets damaged or missing. It is better to have knowledge about the file extensions of QuickBooks to run QuickBooks smoothly. In this article, will be providing you all the important file extensions used in QuickBooks Desktop.

Having knowledge about the file extensions used in QuickBooks can be very beneficial for you if you are facing an error from the 6000 series or any other data damage issue. To know more about the file extensions of QuickBooks Desktop, you can connect with our support department at QuickBooks Customer Service Phone Number +1888-529-1015 toll-free.

QuickBooks For Windows

QuickBooks Working Files

File extension File type Description
*.QBW QuickBooks Company file The QBW format is the company file of QuickBooks. This file stores all the financial data, templates, letters, logos and images of your company.
*.QBB QuickBooks Backup file format Backup files of .QBW file use the .QBB extension.
*.QBM QuickBooks Portable file It is a compressed version of QuickBooks company file. It is very useful while sharing because of its smaller size.
*.QBI QuickBooks Image file The *.QBI file contains transactions that have been written until they are posted to the hard drive
*.QBR QuickBooks Report template When you export the template for a memorized report, QuickBooks saves the file with a .QBR extension.
*.DES Layout designer template export file QuickBooks provides a variety of templates that you can use for your forms
*.QBO QuickBooks Online Bank Statement File This file type stores an electronic bank statement downloaded from a financial institution’s website.
*.INI Initialization File A config log file for QuickBooks.
*.LGB Little Green Box This file is related to SDK log files for QuickBooks that stores encrypted information about user credentials. It is utilized when an application needs to communicate and connect with QuickBooks (like QuickBooks Point of Sale) while it is unattended or closed. The user name and password stored in this file is utilized to connect with the Sybase server.
*.QWC QuickBooks Web Connector This file contains encrypted information about 3rd party applications integrated with QuickBooks
*.QBP QuickBooks Print file This file stores form settings used by QuickBooks to print the form.
*.WPR.INI Windows Print file This file stores QuickBooks printer settings

Accountant Files

File extension File type Description
*.AIF Accountant’s copy Import File This file gets created automatically when the Accountant’s copy is exported.
*.QBA QuickBooks Accountant copy working file File used for accountant’s review
*.QBA.TLG Transaction log file for the Accountant’s copy When you back up an accountant’s review copy, QuickBooks starts a log of transactions that you’ve entered since the last time you backed up. In case of accidental loss of data, Intuit Technical Support can use your most recent backup in conjunction with the transaction log file to recover your data
*.QBJ General Journal Entries The .QBJ file is used to incorporate general journal entries created by your accountant into your company file.
*.QBX Accountant’s review copy (export file) Backup made for Accountant’s copy of user’s company file. When Accountant restores this, it is an Accountant’s Copy of the file.
*.QBY Accountant’s copy import file. Your accountant provides you with a .QBY file to be imported into your company file when he or she is finished making changed in an Accountant’s copy.

Utility & Log Files

File extension File type Description
*.AVI Audio Video Interleave It is a multimedia format that stores both audio and video data in a file. This is used in QuickBooks for “Show Me” files
*.IIF Intuit Interchange Format May be created for importing lists and/or transactions.
*.ND Network Data File A configuration file that allows access to the QuickBooks company file.
*.RTP Used for auto-patch
*.TLG Transaction log file This file type tracks the changes to the file since the last backup.
*.WAV Windows sound format Sound Advice files (used in CD versions of QuickBooks)
*.Qbwin.log QB Windows log This log file gets created or updated id a user runs verify and/or rebuild. Logs problems found/situations corrected
*.QBBackup.tmp QB Back temp folders File created during failed online or scheduled backup with date and time stamp. Cannot be used to restore data.
*.Temp1234.qbt File created during pass 1 of rebuild, and deleted automatically when rebuild is completed.
*.QBSDK.log Logs for errors in QuickBooks and other services such as web connectors.
*.QWC.log QB Web Connector log Logs for Web Connector errors and process.
*.SyncManagerLogger.log  Sync Manager log Logs for Sync errors and activities.
*.ECML  Entitlement file Stores installation license, and registration data

Payroll Files

File extension Description
*.1PA Files used to create forms 940 and 941 (QuickBooks for Windows 4.0 through QuickBooks 2004)
*.TXT & *.SET This file is used in QuickPay version 2.0/2.1
Prddesvr.exe, Product.fam, Perwin95.ini, Perrval.dll These files are used for printing 940/941 forms.
Taxtbl.usa Integrated Payroll tax table file

QuickBooks Statement Writer

File extension File type
*.QSM QSW Statement file
*.QSS QSW Appearance file
*.QST QSW Template file

Fixed Asset Manager

File extension Description
*.Fx0 Compressed FAM data file. Stores asset data
*.Fx1 Stores system data
*.Mx0 Header file
*.FPx Stores report data
*.FXR FAM backup sync log file
*.FIM Stores CSV import data headers

Fixed Asset Manager (FAM) Data files comes with particular naming convention according to the version of QuickBooks:

  • QuickBooks 16.0 = F50
  • QuickBooks 17.0 = F60
  • QuickBooks 18.0 = F70

QuickBooks for Mac

File extension File type/ Description
*.QB2016 QuickBooks 2016 for Mac company data file
*.QBB Windows compatible QuickBooks for Mac backup file
*.QBMB QuickBooks for Mac disk backup file (QuickBooks for Mac 2012 and earlier)
*.DMG QuickBooks for Mac 2013 and later use the Apple disk image to create backups
*.plist Preference files that store registration and any preferences set within QuickBooks

QuickBooks Technical Support For Data Damage Issues

This article should be helpful for you in understanding the basics of common QuickBooks file extensions. All the file extensions mentioned in this article are very important and if any of the file gets corrupted or missing, entire QuickBooks software can get affected. You can even lose your entire business data as well. To avoid such scenarios, you need to connect with the technical support department of Intuit. For this, you can dial the toll-free QuickBooks Support Phone Number +1888-529-1015 to get instant support for your QuickBooks issues.

How to Assess Finance Charges in QuickBooks Desktop

Assessing finance charges in Accounts Receivable is considered as the most important aspects. You need to asses finance charges if there is a late fee or there are some unpaid balances in AR.

In this article, we will be providing you the complete information about how to asses financial charges in QuickBooks Desktop. You can also contact us at our toll-free QuickBooks Payroll Support Number +1888-529-1015.

You need to read this full article to asses financial charges in QuickBooks but before you go to the actual steps, you need to set your Financial Charges Preferences in QuickBooks by following below-mentioned steps:

  • Log into your company file with administrator rights.
  • From the main menu of QuickBooks, go to Edit > Preferences > Finance Charge.
  • Navigate to the Company Preferences tab and provide the details in the respective fields.
  • Select Finance Charge Account and then choose the account from the drop-down list. This is the account that you used to track income from finance charges.
  • Unmark the Assess overdue finance charges checkbox if you don’t want QuickBooks to access the financial charges for overdue finances charges.
  • Provide the due date or invoice/billed date to display whenever you want QuickBooks to calculate finance charges and then click on OK.

How To Assess Finance Charge In QuickBooks Desktop?

  • From the main menu of QuickBooks, go to the Customers menu and select Assess Finance Charges.
  • Select the Account Receivable A/R account for which you want to asses charges.

Note: You will be able to see the A/R account field only if there are more than one Accounts Receivables in the COA.

  • Set the Assessment date.
  • Choose the Customers & Job which is required to assess finance charges for.
  • Choose Assess Charges.

Note: A Finance Charge Invoice per customer is automatically created by QuickBooks whenever the finance charges are assessed. You can print it or leave it.

The finance charges can also be restricted to be assessed on an invoice. There are two methods through which this can be done so whenever you require an invoice from being excluded from a customer’s balance while assessing financial charges. The two methods are as follow:

  • Create a job which is not a part of finance.
  • Create a second Accounts Receivable which you can exclude from finance charges.

Contact Us For Support

Following the provided steps in this article will allow you to assess finance charges in QuickBooks Desktop without any issue. In case, you are facing any kind of issue during the processes of assessing financial charges or you have any doubts regarding the process, you can contact us at our toll-free QuickBooks Support Phone Number +1888-529-1015 to get an instant support for your issues.

Repair Or Reinstall Microsoft .NET Framework

QuickBooks is a very powerful accounting software that require various components to work properly and to integrate with the web applications. Microsoft .NET Framework is one such component which is considered as one of the most important components for QuickBooks. However, you can face several issues and errors in the Microsoft .NET Framework due to which your workflow may get hindered.

Damaged or missing Microsoft .NET Framework can cause number of errors and some of them are as given below:

How To Resolve The Damaged .NET Framework Issue?

There are three different solutions through which you can resolve the issues related to the damaged Microsoft .NET Framework issues. It is highly recommended to perform the steps in the shown order properly. Steps to resolve Microsoft .NET Framework are as given below:

Important: These steps are only for Windows operating system and not for any Intuit product. The provided steps can be a bit complex for you and we recommend you contact your IT professionals.

Solution 1: Download And Run The QuickBooks Install Diagnostic Tool

When the Microsoft .NET Framework gets damaged, it usually leads to the installation errors in QuickBooks. Intuit provides various tools to tackle number of errors and issues and the QuickBooks Install Diagnostic Tool is one of them. This tool automatically detect and resolve the issues related to Microsoft .NET Framework, MSXML, and C++ and so on.

  • Open an internet browser and go to the official website of Intuit.
  • Download the installation file of QuickBooks Install Diagnostic Tool.
  • Install the tool on your system and once the installation finishes, run the tool.
  • Wait for the process to get complete. It may take some time depending upon the issue.
  • Restart your system.

Solution 2: Update Windows To The Latest Release

If you are still getting same issues, then you have to update all the latest Windows and Driver Updates. Follow the below-mentioned steps to do so:

  • Go to the Start menu
  • In the search field, type Windows Update and hit enter.
  • All the available updates will be displayed on the update window. You need to install all the available updates.

Solution 3: Manually repair .NET Framework

For Windows 8, 8.1 & 10 Users

  • Open the Run command by pressing the Windows + R
  • Type Control Panel in the search field and click on OK hit Enter.
  • From the installed program list, locate the .NET Framework and click on Uninstall a Program.
  • Then, Turn Windows features on or off.
  • Make sure that .NET Framework 4.5 or later is enabled.
    • Enable the .NET Framework 4.5 if it is not enabled by putting a checkmark on the box and click on OK.
    • Restart your computer to save changes.
    • If the .NET Framework 4.5 or later is already enabled, then have to repair the .NET Framework by unmarking the checkbox and then restart your computer again.
    • Now enable the .NET Framework and restart your system again.
  • Make sure that .NET Framework 3.5 SPI is enabled
    • Enable the .NET Framework 3.5 SPI if it is not enabled already and then click on OK.
    • Restart your computer.
    • If the .NET Framework 3.5 SPI or later is already enabled, then have to repair the .NET Framework by unmarking the checkbox and then restart your computer again.
    • Now enable the .NET Framework and restart your system again.

For Windows 7 Users:

  • Make sure that the .NET Framework 3.5 SPI is enabled.
    • Open the Control Panel and go to Program and Features
    • Click on Uninstall a Program.
    • Turn the Windows features on or off:
      • If .NET Framework 3.5 is disabled, then put a checkmark on it to enable it and then select OK.
      • Restart your system.
      • If .NET Framework 3.5 is already enabled, then you need to repair it by unmarking the checkbox and the restart your system again.
    • Make sure that .NET Framework 4.5 or later is already installed.
      • Open Control Panel and select Uninstall a Program
      • If the Microsoft .NET Framework 4.5 or later is already installed, then you need to go to the 3rd step to repair it.
      • If the .NET Framework 4.5 is not installed, then go to the 5th step to install it.
    • Repair .NET Framework 4.5 or later (4.7).
      • Go to the Control Panel and then open the Program & Features
      • Select Microsoft .NET Framework 4.5 or later and click on Uninstall/Change.
      • Click on Repair and then Next.
      • Perform the onscreen prompts to process the repair. Once the process finishes, restart your system to save changes.
      • Now, open QuickBooks or try to reinstall QuickBooks.
      • If you get the same error again or the framework didn’t get repaired then move onto the nest step to uninstall the .NET Framework 4.5.
    • Uninstall .NET Framework 4.5 or later (4.7).
      • Open the Control Panel and navigate to the Programs & Features
      • Choose Microsoft .NET Framework 4.5 or later from the installed program list.
      • Select Uninstall, then click on Next.
      • Perform the on-screen prompts to uninstall it.
      • Proceed to Step 5 to reinstall it.
    • Install .NET Framework 4.5 or later (4.0 Client and Extended built-in).
      • Open an internet browser and navigate to the official website of Microsoft.
      • Download the .NET Framework 4.5 or later and save the file to your desktop.
      • Begin the installation process and once it finishes, restart your system.

Note: If you face any kind of issue or error while installing the .NET Framework, you need to contact a qualified IT professional or Microsoft support.

Technical Support For QuickBooks Desktop

The provided solutions should be helpful for you to repair or reinstall the Microsoft .NET Framework easily. Once you are done with repairing or reinstalling .NET Framework, you will be able to resolve most of the installation errors in QuickBooks Desktop. However, if you are facing some issues while repairing the .NET Framework or you are still facing several issues in the QuickBooks then you can contact us at our toll-free QuickBooks Support Phone Number +1888-529-1015 to get instant technical support for your QuickBooks issues and errors.

How To Create, Edit, Or Delete Memorized Transactions?

This article will help you to create and manage repeating transactions in QuickBooks Desktop.

QuickBooks comes with so many accounting features and one of them is memorizing transactions. This feature reminds you every time when a transaction is due. You just need to memorize your transaction and QuickBooks will automatically enter all the required information.

Memorized transactions can be checked at any point of time by going into Lists > Memorized Transaction List.

Create A Memorized Transaction

You can create a memorized transaction by following the below-mentioned steps:

  • Enter the transaction as you want to show up each month. Don’t click on the Save If you see a field containing information that may change then leave that field blank. For example, leave the Memo field blank on a recurring check so that you can enter a memo again whenever required.
  • From the main menu of QuickBooks, go to Edit > Memorize [Transaction Name]. For example, Memorize Check.
  • Provide a name to the memorized transaction and choose a way to manage it.
    • Add to my Reminders List: The transaction will be stored in the Memorized Transactions section. You have to fill in the How Often field whenever you select this option.
    • Do Not Remind Me: The transaction won’t get saved in the reminder list or it won’t get added. You can utilize it in a form of a template for a transaction that repeat from time to time.
    • Automate Transaction Entry: The transaction will be entered whenever it is due or to be made. Choosing this option will remember to fill in the How Often and Next Date fields.
  • Enter other information if required and click on OK.
  • Click on Save & Close or Save & Next.

Tips:

  • Before setting up an automatic schedule for a transaction, you need to make sure that your Next Date is set to a day in future.
  • While filling in the Number Remaining field, you need to make your that the Next Date transaction is included.

Create A Memorized Transaction Group

You can create a memorized transaction group if you have transactions with the same due date.

  • From the main menu of QuickBooks, go to Lists > Memorized Transaction List.
  • Click on Memorized Transaction drop-down and then click on New Group.
  • Provide info such as the group name and frequency.
  • Click on OK.

Add A Transaction To A Memorized Transaction Group

  • Open or create a transaction that you want to memorize.
  • Click on Memorize.
  • Select Add to Group and click on Group Name.
  • Click on OK.

Add a transaction you already memorized to a group

  • From the main menu of QuickBooks, go to Lists > Memorize Transaction List.
  • Right-click the memorized transaction and click on Edit Memorized Transaction from the drop-down options.
  • Click on Add to Group, then choose the Group Name.
  • Click on OK.

Edit A Memorized Transaction

  • From the main menu of QuickBooks, go to Lists > Memorize Transaction List.
  • Double-tap on the memorized transaction in which you want make changes.
  • Make the required changes as you want and click on Memorize at the top.
  • Update the transaction by clicking on Replace or click on Add to create a new one.
  • Click on Save & Close or Save & Next.

Delete A Memorized Transaction

  • From the main menu of QuickBooks, go to Lists > Memorize Transaction List.
  • Choose the transaction you want to remove.
  • From the Memorized Transaction drop-down, click on Delete Memorized Transaction.
  • Click on OK.

Technical Support For QuickBooks

The provided solutions should be helpful for you in creating, editing or deleting a memorized transaction. However, if you face any kind of issue while creating, editing or removing a memorized transaction or you require any kind of help related to the memorized transactions in QuickBooks then you can directly contact us at our toll-free QuickBooks Support Phone Number +1888-529-1015 to get an instant support for your QuickBooks Desktop.

Features Of QuickBooks Single-User And Multi-User Mode: Complete Guide

QuickBooks is a high-tech accounting software that offers various features. In this article, we will be providing you a complete information of QuickBooks Desktop. You can use the QuickBooks Desktop and perform various processes through multiple ways. You can know more about the features of QuickBooks Desktop by dialing the toll-free QuickBooks Customer Service Phone Number +1888-396-0208.

You can access your QuickBooks company file, single-user mode and multi-user mode. In single-user mode, only one user is allowed to access and work on a company file where on the other hand, multi-user mode allows multiple users to access a company file at the same time. The allowed number of users to access the file depends on the number of user license that you have. You can know more about the multi-user mode by dialing toll-free QuickBooks Enterprise Support Phone Number +1888-529-1015.

Difference Between The Features of Single And Multi-User Mode

This section of the article will provide you the complete details of the features that are available and unavailable in both single and multi-user mode of QuickBooks Desktop. We have analyzed QuickBooks Desktop properly and created a table accordingly. You can refer to the following table to know about the features added in both the modes of QuickBooks Desktop.

Company File Operations

Tasks/Features Single-user mode Multi-user mode
Create Local Backup Yes Yes
Set up/Activate Online Backup Yes Yes
Create a Portable Company File Yes No
Convert Company File Yes Yes
Repair File and Network Problems Yes Yes
Stop Hosting Multi-user Access Yes Yes
Disable QuickBooks Manager No Yes
Verify Data Yes Yes*
Rebuild Data Yes No
Condense Data (the US only) Yes No
Update Web Services Yes Yes
Copy company file for QuickBooks Online Yes No

Note: Multi-user mode allows you to use the verify and rebuild utility but you can’t access your QuickBooks company file during the process.

Managing Lists

Tasks/Features Single-user mode Multi-user mode
Chart of Accounts Yes Yes/No*
Items list Yes Yes/No*
Other Names list Yes Yes
Customer & Vendor Type list Yes Yes
Price Levels/Price Rules Yes Yes
Templates Yes Yes
To Do Yes Yes
Add/Edit Multiple List Entries Yes Yes

While adding, editing or removing the list data, you can’t merge data in the multi-user mode.

Importing/Exporting data

Tasks/Features Single-user mode Multi-user mode
Import Excel Files Yes Yes
Advanced Import Yes No
Import IIF Yes Yes*
Import WebConnect Files Yes Yes
Import Timer Activities Yes No
Import General Journal Entries Yes Yes
Export Lists to IIF Files Yes No
Export Addresses to Text File Yes Yes
Export Timer Lists Yes No

The IIF files can only be imported in QuickBooks Pro/Premier/Enterprise 2019.

Business Process/workflow

Tasks/Features Single-user mode Multi-user mode
Custom reporting Yes Yes
Set Closing Date Yes No
Set up Budget Yes Yes
Set up Forecast Yes Yes
Cash Flow Projector Yes Yes
Use Business Plan Tool Yes Yes
Manage Fixed Assets (US only) Yes No
Enter Vehicle Mileage Yes Yes
Prepare Letters with Envelopes Yes Yes
Enter customer transactions Yes Yes
Enter Statement Charges Yes Yes
Create Statements Yes Yes
Assess Finance Charges Yes No*
Enter Time Yes Yes
Income Tracker Yes Yes
Lead Center Yes Yes
Change Item price Yes Yes
Vendor Center Yes Yes
Enter vendor transactions Yes Yes
1099 Wizard (US only) Yes No
1099 Report (US only) Yes Yes
Create Checks/Checks Yes Yes
Order Checks/Checks Yes Yes
Reconciliation Yes Yes
Set up Bank Feeds Yes Yes
Change Bank Feeds mode (US only) Yes No
Reports center Yes Yes
Memorized reports Yes Yes
Scheduled reports Yes No
Commented reports Yes Yes
Advanced reporting (US only) No Yes
Process multiple reports Yes Yes
QuickBooks Statement Writer Yes Yes
Combined Reports Yes Yes

Setting up finance charges for the first time can’t be done in the multi-user mode.

Accountant-related tasks

Tasks/Features Single-user mode Multi-user mode
Create Accountant’s Copy Yes No
Save Accountant’s Copy Yes No
Send Accountant’s Copy to accountants Yes No
Send Company file, create portable file Yes No
Accounting Tools Yes Yes
Batch Delete/Void Transactions Yes No
Batch Enter Transactions Yes Yes

Employee and payroll activities

Tasks/Features Single-user mode Multi-user mode
Employee Center Yes Yes
Payroll Setup (Manual Payroll) Yes No
Pay with Direct Deposit (US only) Yes Yes

Preferences

Tasks/Features Single-user mode Multi-user mode
Accounting Yes Yes/No*
Bills Yes Yes/No*
Calendar Yes Yes/No*
Checking/Checking Yes Yes/No*
Desktop View Yes Yes/No*
Finance Charge Yes Yes/No*
General Yes Yes/No*
Integrated Applications Yes Yes/No*
Items & Inventory Yes Yes/No*
Jobs & Estimates Yes Yes/No*
Multiple Currencies Yes Yes/No*
Payments Yes Yes/No*
Payroll & Expenses Yes Yes/No*
Reminders Yes Yes/No*
Reports & Graphs Yes Yes/No*
Sales & Customers Yes Yes/No*
Sales Tax Yes Yes/No*
Search Yes Yes/No*
Send Forms Yes Yes/No*
Service Connection Yes Yes/No*
Spelling Yes Yes/No*
Tax: 1099 (US only) Yes Yes/No*
Time & Expenses Yes Yes/No*

You can make changes in the My Preferences tab in Multi-User mode but not the Company Preferences.

Print/Email Tasks

Tasks/Features Single-user mode Multi-user mode
Printer Setup Yes Yes
Print forms Yes Yes
Send forms Yes Yes
Shipping Label (US only) Yes Yes

Others

 

Tasks/Features Single-user mode Multi-user mode
Synchronize contacts Yes Yes
Set up QuickBooks ODBC Yes Yes
Use Register Yes Yes
Use Calculator Yes Yes
Find Yes Yes
Search Yes Yes
Customize Favorites Yes Yes
Bulk enter company business details Yes Yes
Reminders Yes Yes
Alerts Manager Yes Yes
QuickBooks Messenger Yes Yes

How To Switch QuickBooks To Single Or Multi-User Mode?

Switching modes in QuickBooks Desktop is a simple process and it totally depends on your preference that which mode you want to use. You can easily switch to the multi or single-user mode with some basic steps and that are as follow:

  • Run QuickBooks and click on File
  • From the drop-down list, click on Switch To Single-user Mode/Switch To Multi-user Mode.

Note: Multi-user doesn’t support some of the most important features of QuickBooks such as payroll and bank feeds.

Technical Support For QuickBooks Desktop

Hopefully, you find this article helpful and you have a clear idea about the features of QuickBooks single user mode and multi-user mode. However, if you still have some doubts or you are having some issues then you can contact us at our toll-free QuickBooks Support Phone Number +1888-529-1015 to get instant support for QuickBooks.

Understanding QuickBooks Desktop Keyboard Shortcuts

QuickBooks is one of the best accounting software that comes with hundreds of accounting features. It was specially developed to make accounting easy and affective. Because it is a very large software, there are various features or command that can be a bit time taken for you. To tackle such situations, Intuit has assigned shortcut keys for so many commands. You can use those shortcut keys to perform various tasks in QuickBooks desktop.

If you are new to QuickBooks and you don’t have much idea about shortcut keys in QuickBooks Desktop then this article will be very helpful for you as we will be providing complete information about the shortcut keys of QuickBooks Desktop. You can also contact us at our toll-free QuickBooks Customer Service Phone Number +1888-529-1015 if you have any kind of query regarding the shortcut keys in QuickBooks.

QuickBooks Desktop For Windows

Enter Transaction/List

KEYS ACTION
Ctrl + Del Remove or delete the highlighted line in a transaction
Ctrl + Ins To Insert or add a blank detail line in a transaction
Ctrl + Alt + Y* Create a copy of the line in an Invoice
Ctrl + Alt  +  V* To paste the line that you’ve copied to the row in the invoice.
Ctrl + N For creating a new transaction or list item
Ctrl + D Remove the current transaction or list item
Ctrl + E Edit or modify an item from an item list or in a register
Ctrl + O Check in the appropriate checks/checks windows or in the check register: Press Ctrl + O to create a copy of the check and  then use Ctrl + V (paste) to create a copy of that check if you are in the check register.
F5 Refresh list. You see this only if you QuickBooks in multi-user mode and a list is open. Refreshing the list forces QuickBooks to return to the database server and retrieve the latest copy of the list. It can be useful if multiple users are editing the list at the same time. Note that all open lists at the same time should be refreshed.
Ctrl + H Transaction history (used inside a transaction)

Opening Windows/List

KEYS ACTION
Ctrl + W Write Checks/Checks
Ctrl + Q For running a Quick Report, select an account, customer, or vendor then press Ctrl + Q to get the report.
Ctrl + Y Transaction Journal (Used inside a transaction)
Ctrl + J Customer Center
Ctrl + A Chart of Accounts
Ctrl + I Create Invoices
Ctrl + L If the cursor is in a section that contains a drop-down list like selecting the item in an invoice details line then pressing CTRL  +  L will open the list associated with that drop-down.
Ctrl + U Use the item from the list that you have just opened using Ctrl + L.
Ctrl + R Use Register
Ctrl + G If you are in a register for an account, pressing Ctrl + G will take you to the register for the “transfer” account associated with the line you have selected
Ctrl + F Find
F1 QuickBooks Help
F2 or Ctrl + 1 Product Information Screen
F3 or Ctrl + 2 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. Here, you get a wide range of system and diagnostic information and a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
F4 QuickBooks Technical Support helper
Esc or Ctrl + F4 Close Active window
Ctrl + F6 Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.

Maneuvering

KEYS ACTION
 + Press the  +  in order to increase the number in a form like a check/check number or invoice number, select the number you want to change.
– Press the – key in order to decrease the number in a form, like a check/check number or invoice number, select the number you want to change.
Alt + S Save transaction
Alt + N Save transaction and go to the next transaction
Alt + P Go to the previous transaction
Tab Go to the next field
Shift + Tab Go to the prior field
Up arrow (↑) Go to the previous line in a form
Down arrow (↓) Go to the next line in a form
Page Up Go to the previous page in a form area or report
Page Down Go to the next page in a form area or report
Ctrl + Page Up Go to the first item a list or register
Ctrl + Page Down Go to the last item in a list or register
Ctrl + Enter Record

Opening/ Closing QuickBooks

KEYS ACTION
Ctrl To run QuickBooks without opening a company file, press Ctrl while opening QuickBooks.
Alt To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
Alt + F4 Exit

Date shortcuts

The following can be used while on the register or on any transaction list:

KEYS ACTION
 + Advance to the next day
– Previous day
T Today
W First day of the Week
K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; (semi colon) Same date last month
‘ (apostrophe) Same date next month
Alt + Down arrow (↓) Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized transactions

KEYS ACTION
Ctrl + M To memorize the current transaction
Ctrl + T Opens the Memorized Transaction List

Miscellaneous shortcuts

KEYS ACTION
Ctrl + P Print
Ctrl + R + P If you want to register QuickBooks, and you have been provided a “validation code,” you can easily enter the code as needed. Run QuickBooks, go to the Help and select About QuickBooks. Press Ctrl  +  R  +  P When the product splash screen shows. This opens the window that lets you enter your validation code.
Ctrl + K QuickBooks Service Keys (Payroll)
Ctrl + Alt + Y Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl + Alt + Y and you will get a window that lets you enter year-to-date amounts for payroll.
F2 and Ctrl + B + Q Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen.

Standard text editing

KEYS ACTION
Ctrl + Z Undo
Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl + Right arrow(→) Move to the next word in a current text field
Ctrl + Left arrow (←) Move to the previous word in a current text field

QuickBooks Desktop for Mac

General

KEYS ACTION
Command + , (comma) QuickBooks > Preferences
Command + H QuickBooks > Hide QuickBooks
Option + Command + H QuickBooks > Hide Others
Command + Q QuickBooks > Quit QuickBooks
Option + Command + N File > New Company
Command + O File > Open Company
Option + Command + W File > Close Company
Command + W File > Close Window
Command + P File > Print
Command + M Windows > Minimize
Command + ? Help > QuickBooks Help
Control + Click Display Contextual menu
Command + 1 Display Product and File info

Editing

KEYS ACTION
Command + Z Edit > Undo
Command + X Edit > Cut
Command + C Edit > Copy
Command + V Edit > Paste
Command + Y Edit > Insert Line
Command + B Edit > Delete Line
Command + E Edit > Edit
Command + N Edit > N
Command + D Edit > Delete
Command +  +  (plus) Edit > Memorize
Command + U Edit > Transaction History
Option + Command + C Edit > Copy Transaction
Command + G Edit > Go To Transfer
Command + L Edit > Show List
Command + R Edit > Use Register
Command + F Edit > Find
Delete Delete the character to the left of the insertion point

Activities

KEYS ACTION
FN + Arrow down(PgDn) Down one screen
FN + Arrow up(PgUp) Up one screen
Command + PgUp First item on list or first transaction of a month in register
Command + PgDn Last item on list or first transaction of a month in register
Command + Home First transaction in register
Command + End Last transaction in register
Shift + Click the close box Close all windows in QuickBooks
Tab Next field
Shift + Tab Previous field
Right Arrow (→) Report column to the right
Left Arrow (←) Report column to the left
Down Arrow (↓) Report row below or line below in form detail area
Up Arrow (↑) Report row above or line above in form detail area

Dates

 

KEYS ACTION
 + Next day
– Previous day
T Today
W First day of the week
K Last day of the week
M First day of the month
H Last day of the month
Y First day of the year
R Last day of the year

You can use these shortcut keys in QuickBooks Desktop to make things easy and faster for you. It is very important for you to know about the shortcut keys irrespective of which software you are using because it is the best way to do your task quickly.

Technical Support For QuickBooks Desktop

This article should be helpful for you and you should now have a clear idea about the shortcuts in QuickBooks Desktop. Whenever you want to know about the shortcut commands, you visit this article at any point of time. However, sometimes you may find yourself in a situation when some of the shortcut keys couldn’t be use properly and you can face several errors as well. In such situations, you just need to dial our toll-free QuickBooks Support Phone Number +1888-529-1015 to get instant support for your issues.

QuickBooks Error Connection Has Been Lost

QuickBooks is highly recommended accounting software for small and medium-size business organization. When you are installing QuickBooks or updating QuickBooks to its latest release then you need to take care of the network connectivity issue. If any minor error appears You cannot access to your company file. You will see the below error message on your screen:

The connection to the company file has been lost. QuickBooks must close immediately. Any unsaved data will need to be re-entered.

You can contact QuickBooks Support Phone Number 1888-529-1015 for quick resolution of a network connectivity issue in QuickBooks. Here in this article we are going to learn the various methods by which you can fix QuickBooks Error Connection Has Been Lost issue in QuickBooks.

How To Fix Connection Has Been Lost Error In QuickBooks?

There many methods like restarting Database server manager or moving the file to another location, etc. Below is the list of solutions that you need to perform when there is any network connectivity issue with QuickBooks:

Scenario 1: If You Are Using A Standalone Computer

When you are the sole user of the QuickBooks applications then you can perform the below solutions to fix the issue. You can also contact QuickBooks Customer Service for any assistance.

Solution 1: Restart QuickBooks

You can close and restart QuickBooks to resolve the connectivity issue. If the issue still exists then move to the next solution.

Solution 2: Restart Your System

Restart your system and then open QuickBooks to see if the issue is resolved. If the issue exists then move to the next solution.

Solution 3: Use QuickBooks File Doctor

  • Download and install the QuickBooks File Doctor Tool on your system.
  • Double- click on the icon on the desktop to Run
  • View the results.
    • If you see No problem detected in your Company File then the company file is OK.
    • If the tool detects data damage, you can:
      • Repair the company file with the help of QuickBooks File Doctor Tool.
      • You can restore the recently backed up company file.
      • Use QuickBooks Auto Data Recovery to recover lost data.

If Your Company File is stored on a portable device then follow the below step:

Check Your Portable Drive

  • Make sure that the portable drive is connected correctly
    • Disconnect and reconnect your drive
    • Locate the QuickBooks company file on the portable drive
    • Save the files on your desktop
  • Ensure that the portable drive has sufficient available space. There should be at least free space as the size of your company file. If any error appears then you can use QuickBooks File Doctor Tool to fix the issue.

Scenario 2: If Your Computer Is Connect To A Network And Your Data File Is Stored On Another Computer

When your system is connected to a network and your company file is a remote location then follow the below steps in the order of their appearance:

Solution 1: Use QuickBooks File Doctor To Fix The Error

  • Download and install the QuickBooks File Doctor Tool on your system.
  • Double- click on the icon on the desktop to Run
  • View the results.
    • If you see No problem detected in your Company File then your company file is OK.
    • If the tool detects data damage, you can:
      • Repair the company file with the help of QuickBooks File Doctor Tool.
      • You can restore the recently backed up company file.
      • Use QuickBooks Auto Data Recovery to recover lost data.

Solution 2: Restart Your Computers

  • Restart the server and make sure that no system is connected to the network.
  • Restart your workstation

Solution 3: Check Your Network

  • Open or save a different company file on the server to ensure that you have the required access.
    • Create and delete MS Excel or WordPad file on that system
  • If you are not able to create the file then you are required to set up sufficient Windows access permissions.

Solution 4: Disable Power Management Settings On The Server

  • Open the power management settings in the Windows control panel of the system where the company file is saved.
    • Press Windows key on your keyboard
    • Type Power Options in the search bar and choose Power Options from the results.
  • Turn off all sleep, standby and hibernation modes on the host computer.

Solution 5: Fix Hosting On All Computers

Host Computer Tasks

1-Set Hosting Settings

If QuickBooks is installed on the host computer:

  • Open QuickBooks.
  • Choose File menu> Utilities.
    • If Stop Hosting Multi-User Access appears in the menu, hosting is enabled and you can perform the next step.
    • If Host Multi-User Access appears in the menu, choose it to enable hosting on this computer, and then move forward with the next step.

If QuickBooks is not installed on the host computer :

  • Select Windows Start > All Programs > QuickBooks > QuickBooks Database Server Manager.
  • Select the Database Server
  • Ensure that the company file appears in the window below Currently connected company files and logged in users. If it isn’t there, click the Scan Folders tab and click Help for information about the company file.
  • Exit the QuickBooks Database Server Manager

2-Delete And Re-create The .nd File

  • Open QuickBooks Database Server Manager on the computer.
  • Click Add Folder and search the folders storing the company files.
  • When you have added all folders then click on Scan
  • Click Close when the scan is over.
  • Open the folders containing the company files and ensure the file .band was created for each company data file.

Workstation Tasks

  • Make sure hosting is turned off
    • Open QuickBooks.
    • Choose File > Utilities.
    • If Stop Hosting Multi-User Access appears then click it to disable hosting on this computer and move to the next step. If the workstation says Stop Hosting Multi-User Access then click on it to fix it.
    • If Host Multi-User Access appears in the menu then you don’t have to perform anything, move to the next step.
  • Open the company file using a UNC path
    • Open QuickBooks.
    • Click File menu> Open or Restore Company.
    • Choose Open a company file and then click Next.
    • Choose My Network Places from the left.
    • Double-click on the Entire Network and open the location on the server where the company file is stored.
    • Choose the company file and click Open.

Get Technical Support

Make sure that your system is connected to network using wire connection configure firewall and add permission to share company file. If you face the connectivity issue again then you can contact Intuit QuickBooks Tech Support Number 1888-529-1015 to get technical assistance from experts.

How To Enter Opening Balance In QuickBooks

Do you want to know How To Enter Opening Balance in QuickBooks? Then you have come to the correct place. QuickBooks software is used across the globe for an account and financial management. Always try to put correct data into QuickBooks because it may become difficult to modify later. This can also result in the failure of reconciliation. We are going to discuss the procedure by which you enter opening balance in QuickBooks. You can also dial QuickBooks Support Phone Number 1888-529-1015 for any type of assistance.

How Do You Enter Opening Balance In QuickBooks?

An opening balance is defined as the amount present in your account during the initial setup or at the start of the financial year. It is very important to put accurate data into QuickBooks. Below we have mentioned the methods to enter the opening balance in QuickBooks. You can dial QuickBooks Customer Service 1888-529-1015 if you need any assistance while performing the below steps:

For Bank And Credit Card Account

  • Open QuickBooks and the go to Company
  • Select Chart of Accounts.
  • In the Chart of Accounts, right-click anywhere in the window and click New.
  • Click Bank or Credit Card for the Account Type.
  • In the Add New Account screen:
    • Fill the information in the required fields.
    • Select the Enter Opening Balance If there is no transaction then, the Enter Opening Balance button will be still available after the account setup. When you enter any transaction. it changes to Change Opening Balance button
    • Enter the previous balance and ending date from your last bank or card statement before the start date of your QuickBooks.
    • Hit Ok
  • Click on Save & Close.

For Other Balance Sheet Account

Through the Chart of Accounts

  • Click on the Setting icon and click on Chart Of Accounts.
  • Right-click anywhere in the Chart of Accounts window and click New.
  • Now choose the correct Account
  • In the Add New Account screen:
    • Type all the necessary details.
    • Press Enter Opening Balance
    • Now enter the funds of the opening balance and the date. You need to enter the date before your QuickBooks start date.
    • Click Ok.
  • Press Save & Close.

Using a journal entry

  • Open the Company menu and select Make General Journal Entries from the list.
  • Type the date and a number for the journal entry.
  • Select the Account column and then select or create the account you want to use.
  • Enter a positive amount in the account balance in the correct column on the basis of your account type
  • Perform the above two steps for each account.
  • The total sum in the Debit and Credit column should match when you have entered all the balance.
  • Use the Opening Balance Equity account to fill for any difference between the two columns.
  • Select Save & Close.
  • Now you need to make additional journal entries to enter the balances for the accounts like accounts receivable, accounts payable, sales tax payable, etc which are not included in the first entry.

Through the Register

If there are transactions in the account then you need to open account register to enter the opening balance:

  • Press the Settings icon and press Chart Of Accounts.
  • Select the account where you have to type the opening balance and from Edit option, click on Use Register:
  • For the new transactions fill the information as below:
    • Date: Date of the opening balance.
    • Number/Type: Leave as blank.
    • Payee: (Optional) Enter the Opening Balance.
    • Account: Click Opening Bal Equity.
    • Payment or Deposit: Enter the fund in Deposit if it is positive, or in Payment field, if it is negative.
  • Press Record.

Income and Expense accounts

You cannot enter an opening balance for income and expense account as their funds come from transactions that are used by user like checks, bills or invoices.

How To Edit Opening Balance Bank, Credit Card And Other Balance Sheet Accounts?

  • Navigate to the Lists menu and then click on Chart of Accounts.
  • Double click the account with an opening balance you want to edit.
  • Search the opening balance transaction in the Account register.
  • Edit the amount and date, if required.
  • Click Record to save the changes.

Technical Support For QuickBooks Issues

You can take help from QuickBooks Customer Support Phone Number 1888-529-1015 if you cannot enter opening balance even after following the above steps. Our technicians will help to fix the issue in Quick time. Our helpline is open 24×7 so that you can get assistance at any time of your requirement. You can also seek support on QuickBooks Live Chat Support from our experts.

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How To Fix QuickBooks Install Error 1911

QuickBooks is robust accounting software which performs the bookkeeping activities of business organizations. It does all the work of managing expenses, sales, payroll, inventories, and many more activities. Intuit has equipped QuickBooks with many advanced features as per the market requirements. Being a technical product, sometimes you may face technical errors. QuickBooks Error 1911 is one such error. Generally, it occurs when you install QuickBooks on your system. Here, we are going to learn How To Fix QuickBooks Install Error 1911. For any type of assistance, you may call QuickBooks Support Phone Number 1888-529-1015 to talk to our technical experts.

How To Fix QuickBooks Install Error 1911

Fix QuickBooks Install Error 1911

There are various ways to resolve QuickBooks Install Error 1911. Some of the methods are  mentioned below:

Method 1:

  • Open your internet browser and download the PSExec and extract the file to a convenient location.
  • Move the file to the QB Installer to the place where you have to save the above file.
  • Open the command prompt.
  • Go to PSExec directory.
  • Install QuickBooks as the system by accessing PSExec –Is QB installer
  • Rename and Run QB installer

This process will resolve the issue. If the error still exists then move to the next solution.

Method 2:

  • Download QB Install Diagnostics Tool from the official website of Intuit.
    • Uninstall the Flash Player from the system. Follow the below steps t do it:
    • Press Windows Key+ R and then type Control Panel in the search box.
    • Click on Programs and Features.
    • Choose Flash Player and then select Uninstall/Change.
    • Restart the system
  • Download Flash Player again and then Run QB Install Diagnostics Tool. It will scan the system and fix QuickBooks Error 1911.

Now install QuickBooks again.

Method 3:

This is a technical process and you need to perform it only when you have sound technical knowledge.

Step 1: Activate Built-in Administrator

  • Press Windows key on the keyboard and type CMD in the search box.
  • Tap the right click on the CMD and then click the run as administrator.
  • Type Net User Administrator/ Active: Yes and press Enter key

Step 2: Switch into Built-in Administrator Account

  • Press the CTRL+ALT+DEL on the keyboard and click on Switch User.
  • Click on the User icon at the upper right side of the screen.
  • Next Hit CTRL+ALT+DEL on the keyboard and then choose a default administrator account.

Step 3: Hide Build-in Administrator account

  • Press Windows key on the keyboard and type CMD in the search box.
  • Right-click on the CMD file and then click on the run as administrator.
  • Type the net user administrator/active: no and then press the enter key

Step 4: Change installation directory security settings

  • Locate the C:\Programs Files\Common Files
  • Right click on Common Files folder and then click on the Properties.
  • Open Security > Edit > Group/Username > Users .Right-click on Users and then click on Permissions For Users
  • Mark the following options to allow them:
    • Modify
    • Read and Execute
    • List Folder Content
    • Read and Write
  • Choose Apply and then click on the Ok

Now Install the QuickBooks

Technical Support For QuickBooks Error 1911

Some of the above steps need technical expertise, so if you need any technical assistance then you can contact QuickBooks Error Support Number 1888-529-1015. Our technical experts are very skilled to resolve any type of QuickBooks issues. You can contact us anytime as our QuickBooks Support Service is available 24×7 round the clock.

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