Understanding QuickBooks Desktop Keyboard Shortcuts

QuickBooks is one of the best accounting software that comes with hundreds of accounting features. It was specially developed to make accounting easy and affective. Because it is a very large software, there are various features or command that can be a bit time taken for you. To tackle such situations, Intuit has assigned shortcut keys for so many commands. You can use those shortcut keys to perform various tasks in QuickBooks desktop.

Understanding QuickBooks Desktop Keyboard Shortcuts

If you are new to QuickBooks and you don’t have much idea about shortcut keys in QuickBooks Desktop then this article will be very helpful for you as we will be providing complete information about the shortcut keys of QuickBooks Desktop. You can also contact us at our toll-free QuickBooks Customer Service Phone Number +1888-382-7559 if you have any kind of query regarding the shortcut keys in QuickBooks.

QuickBooks Desktop For Windows

Enter Transaction/List

Ctrl + Del Remove or delete the highlighted line in a transaction
Ctrl + Ins To Insert or add a blank detail line in a transaction
Ctrl + Alt + Y* Create a copy of the line in an Invoice
Ctrl + Alt  +  V* To paste the line that you’ve copied to the row in the invoice.
Ctrl + N For creating a new transaction or list item
Ctrl + D Remove the current transaction or list item
Ctrl + E Edit or modify an item from an item list or in a register
Ctrl + O Check in the appropriate checks/checks windows or in the check register: Press Ctrl + O to create a copy of the check and  then use Ctrl + V (paste) to create a copy of that check if you are in the check register.
F5 Refresh list. You see this only if you QuickBooks in multi-user mode and a list is open. Refreshing the list forces QuickBooks to return to the database server and retrieve the latest copy of the list. It can be useful if multiple users are editing the list at the same time. Note that all open lists at the same time should be refreshed.
Ctrl + H Transaction history (used inside a transaction)

Opening Windows/List

Ctrl + W Write Checks/Checks
Ctrl + Q For running a Quick Report, select an account, customer, or vendor then press Ctrl + Q to get the report.
Ctrl + Y Transaction Journal (Used inside a transaction)
Ctrl + J Customer Center
Ctrl + A Chart of Accounts
Ctrl + I Create Invoices
Ctrl + L If the cursor is in a section that contains a drop-down list like selecting the item in an invoice details line then pressing CTRL  +  L will open the list associated with that drop-down.
Ctrl + U Use the item from the list that you have just opened using Ctrl + L.
Ctrl + R Use Register
Ctrl + G If you are in a register for an account, pressing Ctrl + G will take you to the register for the “transfer” account associated with the line you have selected
Ctrl + F Find
F1 QuickBooks Help
F2 or Ctrl + 1 Product Information Screen
F3 or Ctrl + 2 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. Here, you get a wide range of system and diagnostic information and a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
F4 QuickBooks Technical Support helper
Esc or Ctrl + F4 Close Active window
Ctrl + F6 Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.


 + Press the  +  in order to increase the number in a form like a check/check number or invoice number, select the number you want to change.
– Press the – key in order to decrease the number in a form, like a check/check number or invoice number, select the number you want to change.
Alt + S Save transaction
Alt + N Save transaction and go to the next transaction
Alt + P Go to the previous transaction
Tab Go to the next field
Shift + Tab Go to the prior field
Up arrow (↑) Go to the previous line in a form
Down arrow (↓) Go to the next line in a form
Page Up Go to the previous page in a form area or report
Page Down Go to the next page in a form area or report
Ctrl + Page Up Go to the first item a list or register
Ctrl + Page Down Go to the last item in a list or register
Ctrl + Enter Record

Opening/ Closing QuickBooks

Ctrl To run QuickBooks without opening a company file, press Ctrl while opening QuickBooks.
Alt To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
Alt + F4 Exit

Date shortcuts

The following can be used while on the register or on any transaction list:

 + Advance to the next day
– Previous day
T Today
W First day of the Week
K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; (semi colon) Same date last month
‘ (apostrophe) Same date next month
Alt + Down arrow (↓) Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized transactions

Ctrl + M To memorize the current transaction
Ctrl + T Opens the Memorized Transaction List

Miscellaneous shortcuts

Ctrl + P Print
Ctrl + R + P If you want to register QuickBooks, and you have been provided a “validation code,” you can easily enter the code as needed. Run QuickBooks, go to the Help and select About QuickBooks. Press Ctrl  +  R  +  P When the product splash screen shows. This opens the window that lets you enter your validation code.
Ctrl + K QuickBooks Service Keys (Payroll)
Ctrl + Alt + Y Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl + Alt + Y and you will get a window that lets you enter year-to-date amounts for payroll.
F2 and Ctrl + B + Q Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen.

Standard text editing

Ctrl + Z Undo
Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl + Right arrow(→) Move to the next word in a current text field
Ctrl + Left arrow (←) Move to the previous word in a current text field

QuickBooks Desktop for Mac


Command + , (comma) QuickBooks > Preferences
Command + H QuickBooks > Hide QuickBooks
Option + Command + H QuickBooks > Hide Others
Command + Q QuickBooks > Quit QuickBooks
Option + Command + N File > New Company
Command + O File > Open Company
Option + Command + W File > Close Company
Command + W File > Close Window
Command + P File > Print
Command + M Windows > Minimize
Command + ? Help > QuickBooks Help
Control + Click Display Contextual menu
Command + 1 Display Product and File info


Command + Z Edit > Undo
Command + X Edit > Cut
Command + C Edit > Copy
Command + V Edit > Paste
Command + Y Edit > Insert Line
Command + B Edit > Delete Line
Command + E Edit > Edit
Command + N Edit > N
Command + D Edit > Delete
Command +  +  (plus) Edit > Memorize
Command + U Edit > Transaction History
Option + Command + C Edit > Copy Transaction
Command + G Edit > Go To Transfer
Command + L Edit > Show List
Command + R Edit > Use Register
Command + F Edit > Find
Delete Delete the character to the left of the insertion point


FN + Arrow down(PgDn) Down one screen
FN + Arrow up(PgUp) Up one screen
Command + PgUp First item on list or first transaction of a month in register
Command + PgDn Last item on list or first transaction of a month in register
Command + Home First transaction in register
Command + End Last transaction in register
Shift + Click the close box Close all windows in QuickBooks
Tab Next field
Shift + Tab Previous field
Right Arrow (→) Report column to the right
Left Arrow (←) Report column to the left
Down Arrow (↓) Report row below or line below in form detail area
Up Arrow (↑) Report row above or line above in form detail area



 + Next day
– Previous day
T Today
W First day of the week
K Last day of the week
M First day of the month
H Last day of the month
Y First day of the year
R Last day of the year

You can use these shortcut keys in QuickBooks Desktop to make things easy and faster for you. It is very important for you to know about the shortcut keys irrespective of which software you are using because it is the best way to do your task quickly.

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Technical Support For QuickBooks Desktop

This article should be helpful for you and you should now have a clear idea about the shortcuts in QuickBooks Desktop. Whenever you want to know about the shortcut commands, you visit this article at any point of time. However, sometimes you may find yourself in a situation when some of the shortcut keys couldn’t be use properly and you can face several errors as well. In such situations, you just need to dial our toll-free QuickBooks Support Phone Number +1888-382-7559 to get instant support for your issues.